merge duplicate contacts in outlook 2016 mac

#Merge duplicate contacts in outlook 2016 mac how to
#Merge duplicate contacts in outlook 2016 mac manual
#Merge duplicate contacts in outlook 2016 mac mac

Voilà! Only one card will show in your “All Contacts” list, but the original data will still exist on both.

#Merge duplicate contacts in outlook 2016 mac manual

You can also use the same keyboard shortcut from the manual merge process: Shift-Command-L. With the cards selected, choose Card > Link Selected Cards from the Menu Bar. Neat! To do this, click on the “All Contacts” sidebar option and select each of the contact’s cards from all of your accounts. Any new info you edit in afterward will be added to both versions of the card, as well. A better solution is to link the cards together, which will make them appear as one card in your “All Contacts” sidebar list. One solution is to simply delete the extra contact in one of your accounts, but this isn’t ideal as you may have a specific reason for keeping two sets of contacts. If you don’t see that sidebar at all, press Command-1 to reveal it. In this case, clicking on “All Contacts” within the sidebar will show you “Mary Smith” twice. You can certainly use the tips above if you want, but they won’t necessarily help if you have “Mary Smith” as an iCloud contact AND as a Gmail contact. Link Duplicate Contacts Between Accountsįinally, if you have duplicate contacts across accounts-for example, the same contact in both your Google and iCloud accounts-there’s another feature just for you. You can also use the default keyboard shortcut Shift-Command-L. This approach is awesome if you’re like me and can’t handle the idea of just combining duplicates in one fell swoop.

With your duplicate contacts selected, you can manually merge the data within them using Merge Selected Cards in the Menu Bar. You can select multiple cards by holding the Command key on your keyboard while you click on each contact. To use the merge command to remove duplicate contacts, first select at least two contact cards you’d like to combine. You can find the manual merge command in the Menu Bar: Card > Merge Selected Cards. The answer here is to take a more hands-on approach and manually merge selected contacts. You may also wish to maintain separate contact cards for the same person. For instance, you may have different people in your contacts list who share the same name. The problem with the automatic merge feature described above is that the duplicate contact detection process isn’t perfect. I don’t need to repeat the warning about backing up first, though, do I? The merge process may take some time depending on the speed of your Mac, the size of your contacts database, and the number of detected duplicates. If you tell the Contacts app to merge those two entries, you’ll end up with a single contact card for John Doe, listing a phone number, email address, and two home mailing addresses.

The merge process involves combining data which is inconsistent between two contacts.įor example, let’s say you have two entries - A and B - for “John Doe.” Card A contains a home address and phone number, while card B contains a different home address and an email address.

It then shows you how many it found and offers to merge the duplicate entries. Look for Duplicates searches your contacts library for what it thinks are duplicates. The quick and easy way to get started is to select Card > Look for Duplicates from the Menu Bar. The Contacts app has a couple of menu options that will help you clean up your duplicate contact entries. If you can’t find it, check the Applications folder or search for Contacts via Spotlight. To remove duplicate contacts on your Mac, first launch the Contacts app, which is located in your Dock by default. I don’t want this tip to make you set your computer on fire in a rage after you accidentally delete a bunch of stuff, all right? Remove Duplicate Contacts Automatically

#Merge duplicate contacts in outlook 2016 mac how to

Here are some suggestions on how to remove duplicate contacts on your Mac.īefore we begin, for the love of your data, please make sure to back up your contacts Apple provides instructions for that on their support pages. When you look through the Contacts app on your Mac, do you see a ton of repeated entries? Duplicate contacts can appear for many reasons, but I’m happy to report that there’s a simple way to remove them.

#Merge duplicate contacts in outlook 2016 mac mac

How to Remove Duplicate Contacts on Your Mac